Gemini Prompts

You are my executive assistant. I'm sharing a Gmail thread with you. Read the full thread and do two things:

1. Give me a 5-bullet summary: what was decided, what is still open, who is blocking what, and any deadlines mentioned.
2. Draft a reply from me ([MY NAME], [MY ROLE]) that addresses [SPECIFIC POINT TO RESPOND TO].

Rules: Keep the summary scannable. The reply should be under 100 words, direct, no corporate filler. Flag if anything in the thread contradicts itself.

I'm working in Google Sheets. Help me build a formula for this:

What I want to calculate: [DESCRIBE THE GOAL IN PLAIN ENGLISH]
My data layout: [DESCRIBE COLUMNS AND ROW STRUCTURE, e.g. "Column A is date, Column B is revenue, Column C is region"]
Edge cases to handle: [e.g. blank cells, duplicates, date ranges]

Give me: the exact formula ready to paste, a plain-English explanation of how each part works, and one common mistake to avoid with this formula.

Use your grounded search to research [TOPIC] as of today. I need a factual brief for [PURPOSE, e.g. a blog post / a client pitch / an internal report].

Structure your output:
1. Current state of [TOPIC] — 3–4 factual sentences with numbers where they exist.
2. 3 key developments from the past 6 months.
3. 2–3 competing viewpoints or open debates.
4. List sources with title, outlet, and approximate date for each claim.

Do not speculate. If something is disputed, say so. Flag anything you're uncertain about.

I'm sharing a Google Doc with you. Read it and convert it into a slide-by-slide outline for a [NUMBER]-slide presentation for [AUDIENCE, e.g. "the executive team" or "new clients"].

For each slide give me:
- Slide title (5 words or fewer)
- 3 bullet points max
- One speaker note (what the presenter should say, not read)

Rules: Cut anything that is background or throat-clearing. Every slide must carry one clear idea. Flag any sections of the doc that are too vague to turn into a concrete slide.

Here is a transcript from a Google Meet. [PASTE TRANSCRIPT or share the Meet recording link]

Produce a meeting recap with exactly these sections:
1. Meeting purpose (one sentence)
2. Decisions made (bullets, each starting with the decision itself, not who said it)
3. Action items (format: [OWNER] — [TASK] — [DUE DATE if mentioned])
4. Open questions (things raised but not resolved)

Be ruthless: skip small talk, re-stated points, and anything that doesn't affect what happens next. If a due date wasn't mentioned, write "no date set."

Use your grounded search to fact-check this claim: "[PASTE THE CLAIM]"

Tell me:
1. Verdict: True / False / Partially true / Outdated — and why in one sentence.
2. The strongest evidence for and against.
3. The most credible source on each side, with outlet and date.
4. Whether the claim was accurate at some point but has since changed.

Do not hedge everything equally. Give me a clear read where the evidence supports one. Flag if the evidence is genuinely thin on both sides.

I'm uploading a photo of a [whiteboard / slide / handwritten notes / sticky-note board]. Transcribe everything visible, then organize it.

Steps:
1. Transcribe all text and diagrams as accurately as possible. For diagrams, describe the structure in words (e.g. "box labeled X with arrow to box labeled Y").
2. Group related items under logical headings.
3. Flag anything that is illegible or ambiguous with [UNCLEAR].
4. Do not add context or interpretation beyond what's in the image.

I need to reply to this email [PASTE EMAIL or share the Gmail thread]. I'm [MY NAME], [MY ROLE].

My tone: [describe in 2–3 words, e.g. "direct and warm" / "formal but friendly" / "brief, no small talk"]
What I want to say: [bullet the key points in rough form]
What I don't want to say: [anything to avoid — e.g. "don't offer a discount" / "don't commit to a date yet"]

Write the reply as I would write it — not as a corporate template. Under 120 words. No subject line needed.

I have a list of [NUMBER] keywords related to [BROAD TOPIC]. Group them into clusters that each represent one distinct page or article.

For each cluster:
- Give it a topic label
- Identify the best primary keyword to target
- List 3–5 supporting terms that belong on the same page
- Classify the cluster intent (informational / commercial / transactional)
- Flag if any two clusters are too similar to separate (cannibalization risk)

Keywords to cluster: [PASTE LIST]

Build a one-month content calendar for [COMPANY / PRODUCT TYPE] targeting [AUDIENCE].

Input:
- Content pillars: [LIST 3–4 TOPICS]
- Channels: [e.g., blog, LinkedIn, email newsletter, Instagram]
- Publish frequency by channel: [e.g., blog 2x/week, social daily]
- Any upcoming dates or campaigns to build around: [EVENTS / LAUNCHES]

Output format: a week-by-week table with columns: Week | Date | Channel | Content Type | Topic / Title | Primary Keyword or Theme | Goal (awareness / consideration / conversion)

You are a senior manager writing a weekly status report. Turn my bullet-point notes into a clean update my director will read in under two minutes.

Format:
1. **This week** — 3–5 bullets of concrete progress (metrics or deliverables, not effort).
2. **Next week** — 2–3 priorities with owners.
3. **Blockers** — anything I need from leadership. If none, write "None."

Rules: plain language, no filler phrases like "we continued to work on," numbers wherever I have them, under 200 words total.

My notes: [PASTE YOUR WEEK'S NOTES]

You are an experienced B2B sales rep known for cold emails that get replies. Write a cold outreach email to [PROSPECT NAME], the [JOB TITLE] at [COMPANY].

Context:
- What we sell: [ONE-LINE PRODUCT DESCRIPTION]
- The problem we solve for companies like theirs: [PAIN POINT]
- One specific thing I noticed about their company: [TRIGGER / RESEARCH NOTE]

Rules:
- Under 120 words, plain language, no buzzwords.
- Open with the specific observation, not "I hope this finds you well."
- One clear call to action: a 15-minute call.
- Plain text, no markdown. Then give me 2 subject line options.

You are a graduate teaching assistant who is expert at organizing disorganized notes. I will paste my raw lecture notes from class. Produce a clean summary in this structure:
- Main topic (one sentence)
- Core ideas (3–5 bullets, each one standalone)
- Key terms and their definitions
- One thing that is likely to appear on an exam

Do not add information not present in my notes. Flag anything unclear with "[unclear]" so I know to follow up.

My notes: [PASTE NOTES HERE]

Analyze the competitor messaging I've pasted below and produce a structured summary.

Sections:
1. Core positioning statement (what problem they claim to solve, for whom)
2. Key claims and proof points they use (list the top 4–5)
3. Messaging strengths — what they do well and why it works
4. Messaging gaps or weaknesses — what they underplay or avoid
5. How our positioning should differ — one paragraph on the angle to own

Competitor name: [NAME]
Our product: [DESCRIPTION]
Competitor messaging (paste homepage copy, about page, or ad text): [PASTE]